Once again, the clubs don't make the rules, the RTA/RMS make them. Car clubs can't 'limit' maintenance runs.
A maintenance run is just that, a drive to the closest practical servo or similar. Under the old system, I believe that there was an arbitrary limit of 5 miles/8 km, but this was obviously impractical for country guys. I believe the current wording is 'reasonable distance'. So, test drives, warm-ups & petrol fill-ups within a 'reasonable distance' from home would all qualify. If you live 40 km out of town & have to drive those 40 km just to fill the tank, then that's a reasonable distance.
Any other work, like if you have to drive to a panelbeater or exhaust shop or whatever, you simply ring the club registrar tell him that on a certain date your car rego number H-xxxxx will be driving to that premises & will be returning say 4 days later or a date to be determined. The registrar then records it. The RTA have made it pretty simple really, in practical terms they don't want any unnecessary cars on the road during week days in an effort to reduce traffic congestion. What you do on weekends is between you & your club.
Dr Terry
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